Internship & Co-op

 

Manufacturing

 

Customer Support

 

JOIN OUR TEAM

 

Do the work you're most proud of at Pella.

Sales

 

Business

 

Engineering

 

Executive Assistant (Corporate Sales)

📁
Sales
📅
21000842 Requisition #

SUMMARY

Acts as an executive assistant for the Vice President, Field Sales and Installation.  Will also directly support the Director of Sales Subs.  Supports the Sales Sub leadership team and as appropriate.  Works under minimum supervision and performs a variety of administrative duties, including handling of confidential information, support of functional committees, utilization of various computer software systems, making visual and written support for presentations, composing assigned letters, report delivery, responsibility for calendar/daily planning and maintaining files.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 

Coordinates administrative responsibilities for the division.

 

Responsible for typing, proofing, and composing correspondence for the Vice President. 

 

Responsible for coordinating the onboarding tasks for new hires.

 

Arranges and administers appointments and meetings for the Vice President, including composition of interoffice correspondence for such.  Opens, sorts, and distributes all incoming departmental mail.

 

Assists with departmental report delivery

 

Coordinates and assists with functional committees and meetings

 

Answers the telephone and handles communication.  Screens incoming calls. 

 

Performs tasks necessary to support department functions and direct staff of Vice President. 

 

Responsible for development and administration for special projects as assigned to support the Vice President. 

 

Responsible for maintaining and updating various materials and/or manuals such as the Pella Corporation Policy and Procedures Manual.

 

Maintains and enhances Sharepoint site as needed.

 

Handles travel arrangements for the Vice President, including air and ground transportation, lodging, itinerary planning, and expense report creation and submission.

 

Coordinates arrangements to ensure successful internal and external meetings such as room reservations, meal selections and reservations, travel arrangements, presentation aids, etc.  Travels to special events as needed and requested.

 

Attends internal departmental meetings.

 

Serves on planning team for special projects. 

 

Develops visual and written support for both internal and external meetings.

 

Has writing, Microsoft Office and PowerPoint presentation development skills. Understands current technology and helps Vice President adapt quickly to new applications of technology.

 

Travel of up to 10% may be required.

 

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school; Bachelor's degree (B.A.) from four-year college or university preferred; and one to two years related experience and/or training; or equivalent combination of education and experience.

 

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.  Ability to maintain confidentiality of sensitive information is essential. 

 

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

 

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.  Able to exercise good judgement to make decisions as needed to support the department.

 

COMPUTER SKILLS

Proficient in Outlook, Word, Excel and Power Point applications.  Knowledge of Sharepoint and Oracle systems a plus.

 

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

 

PHYSICAL DEMANDS  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

 

WORK ENVIRONMENT  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

Previous Job Searches

My Profile

Create and manage profiles for future opportunities.

Go to Profile

My Submissions

Track your opportunities.

My Submissions

Similar Listings

Pella, Iowa, United States

📁 Sales

Pella, Iowa, United States

📁 Sales

Pella, Iowa, United States

📁 Sales