Multilingual Administrative Assistant
SUMMARY
Performs all clerical functions such as typing, record keeping, preparing reports, preparation for meetings, and any other related work as assigned by the Plant Manager, Production Managers, Engineers, and Department Managers. Requires exceptional communication skills and the ability to work in a team environment. This person must be able to interact with all levels of management and work with various individuals within Pella Corporation via telephone, electronic mail, and written communication channels. This position will include continuous exposure to confidential information.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Assists Managers in carrying out their duties and responsibilities by learning all phases of the area in reports needed
- Work involves continual exposure to highly confidential and specialized information.
- Updates various charts daily, weekly, or monthly for the Plant Managers and Production Managers
- Completes, on a timely basis with little or no supervision, any internal or external reports on a regular basis or as assigned by the Plant Manager.
- This is a critical support function for the plant. This individual will coordinate the employee auction process, order food as needed, maintain Logo store, assist with activities, work directly with vendors, coordinate announcements such as funeral, birth, etc. Additional responsibilities include data entry for manager reporting, employee purchases, perks, ID badge security, organizational charts, etc.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
One year certificate from college or technical school; or Associate's degree (A.A.) or equivalent from two-year college or technical school; and three to six months related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Must be able to convert data into charts and graphs. Good math aptitude is required.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
COMPUTER SKILLS
Word, Excel and Power Point.
CERTIFICATES, LICENSES, REGISTRATIONS
None required.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
